+20 actionable tips to design the best letterheads

Embarking on the journey of letterhead design can be a thrilling yet challenging task. After all, a letterhead isn’t just a piece of paper, it’s a canvas that showcases your brand’s personality and professionalism. 

With these tips on how to create a letterhead, making a design that adds credibility to your correspondence and serves as a compelling branding tool becomes a breeze. Ready to dive in? This blog post will unravel more than 20 practical tips for designing captivating letterheads that won’t just catch the eye, but will leave an indelible mark!

Keep a simple design

When it comes to designing a letterhead, less is more. Avoid cluttering the design with unnecessary elements. A clean and minimalist design ensures that your letterhead looks professional and easy to read. Embrace white space as it can create a balanced and visually appealing design.

Apply your branding

Your letterhead should reflect your brand identity and be consistent with your overall branding. Incorporate your logo, colors, and fonts to create a cohesive and recognizable look that aligns with your brand image. Consistency in branding helps establish credibility and builds trust with your audience.

Infographic with 4 simple steps to have a better branding based on brand indetity, target, storytelling and brand advertising.

Use your company’s colors

Make your letterhead visually appealing and memorable by utilizing your company’s colors in the design. This not only reinforces your brand identity but also adds a touch of uniqueness. Choose colors that complement each other and create a harmonious visual experience for the reader.

Pick a legible typography

Select a typography that is clear and easy to read. Avoid using fancy or overly decorative fonts that may hinder legibility. A clean and professional font ensures that your message is easily understood. Consider the readability of the font at different sizes and ensure it is suitable for both digital and printed versions of your letterhead.

Limit the number of used fonts

Using too many fonts can make your letterhead look cluttered and unprofessional. Stick to a maximum of two fonts to maintain a clean and cohesive design. Select fonts that complement each other and create a harmonious visual hierarchy. Consistency in font usage contributes to the overall professionalism of your letterhead.

Add or create a logo

When one is learning how to create a letterhead with a logo, it’s crucial to understand the importance of the logo itself. This small graphic element does more than just sit pretty on the paper – it boosts credibility and acts as a visual ambassador for the brand. If a logo is not part of the brand yet, it’s worth considering designing one to elevate brand recognition.

Use high-quality images

If you choose to include images on your letterhead, make sure they are of high quality. Blurry or pixelated images will make your letterhead appear unprofessional. Opt for crisp and clear images that enhance your brand visuals. Images can be used to convey your brand’s values, showcase products or services, or add visual interest to your letterhead.

Communicate with your graphics

Graphics are more than just pretty elements on the page; they are powerful tools that help to deliver a brand’s message. It’s essential to select graphics – whether icons, illustrations, or patterns – that are not only relevant to the business but also effectively showcase its values and offerings. Also, consider the letterhead margins to obtain a smooth result.

Take care of the bleed

If you plan to print your letterhead, it is crucial to consider the bleed area. The bleed is the area outside the actual dimensions of the document that ensures a clean and professional print job. Leaving enough bleed will prevent any white edges or cut-off elements when the letterhead is trimmed to its final size.

There are two images that show the correct (left) and incorrect (right) use of bleed when it comes to print design

Maintain proportions

Proportions play a crucial role in the overall aesthetics of your letterhead. Ensure that all the elements, including your logo, images, and text, are properly proportioned and visually balanced. Pay attention to the size and placement of each element to create a harmonious composition that is pleasing to the eye.

Use a header

Including a header on your letterhead is a good practice. It helps establish a clear hierarchy and separates the header information from the main body of the letter. The header can include important details such as your company name, logo, and contact information. It also provides a visual anchor and makes your letterhead look more professional.

Create visual hierarchy

To guide the reader’s attention and make your letterhead more visually appealing, create a hierarchy of elements. Use font sizes, bold text, and spacing to differentiate between important information and secondary details. The most crucial details, such as your company name and logo, should stand out and be easily recognizable.

Graphic explanation of how to create visual hierarchy when it comes to designing any kind of templates or documents for a business.

Design it for online and offline use

In today’s digital age, it is essential to design your letterhead for both online and offline use. Optimize the digital version for email correspondence, ensuring that the printed version maintains its visual appeal when transferred to paper. Keep in mind that the resolution and color settings may vary between digital and print formats, so make necessary adjustments to ensure consistency.

Test print quality

Before finalizing your letterhead design, it is crucial to test the print quality. Print a sample copy to ensure that the colors, fonts, and images appear as intended and that the overall design translates well onto paper. Pay attention to details such as the sharpness of the text and graphics, color accuracy, and overall print quality.

Proofread thoroughly

A letterhead with spelling or grammatical errors can be detrimental to your brand’s image. Proofread your letterhead thoroughly to avoid any mistakes and ensure that it portrays a professional image. Double-check all contact information, taglines, and any other text on your letterhead to maintain a high level of accuracy and professionalism.

Incorporate a QR code

To add an interactive element to your letterhead, consider incorporating a QR code. This can direct recipients to your website, social media profiles, or any other call-to-action. QR codes can provide additional information, promotions, or a convenient way for recipients to connect with your brand digitally.

Include contact information

Make sure to include your contact information on your letterhead. This includes your company name, address, phone number, and email address. Providing multiple contact options makes it easier for recipients to get in touch with you. Place your contact information strategically, typically in the header or footer of your letterhead, for easy visibility.

Add your social media profiles

In this digital age, it is essential to add your social media profiles on your letterhead. This allows recipients to connect with you on various platforms and stay updated with your latest news and offerings. Include icons or links to your social media profiles alongside your contact information to encourage engagement and build a strong online presence.

Use a professional email address

When including your email address on your letterhead, ensure that it is a professional one. Using a generic or unprofessional email address can create a negative impression. Invest in a domain-specific email address for a more polished look. This will enhance your brand’s professionalism and credibility.

Include a tagline

A tagline can effectively communicate your brand’s unique selling proposition or convey your brand’s values. Including a catchy and memorable tagline on your letterhead can leave a lasting impression on recipients. Choose a tagline that encapsulates the essence of your brand and resonates with your target audience.

Use external opinions

Lastly, before finalizing your letterhead design, seek an external opinion. Get feedback from colleagues, friends, or industry professionals to ensure that your letterhead design is visually appealing and effectively communicates your brand message. External opinions can provide valuable insights and help you identify any areas of improvement.

A mix of review templates available on Wepik

Find more Customer Review Templates

Add a call-to-action

To make your letterhead more impactful, consider adding a call-to-action. This can be a specific instruction or invitation for recipients to take further action, such as visiting your website, signing up for a newsletter, or making a purchase. A well-placed call-to-action can drive engagement and conversions.

Remember, a well-crafted letterhead can leave a lasting impression, enhance your brand recognition, and set the tone for your business communications. So, don’t underestimate its power. Start designing today, and watch how a simple piece of paper transforms into a powerful branding tool. 

Your letterhead is more than just a header on a page; it’s an opportunity to showcase your brand, make a statement, and leave a mark. Happy designing!